Categories of personal data

Purposes of processing

Legal basis

Retention periods

Customers and their employees           

First and last name, gender, address, phone number, email address, job title, and place of work

To carry out ordinary customer relationship i.e.: administration of payments, general communication, management of day-to-day operations in accordance with legitimate and fair business practice (incl. planning, execution and management of the cooperation; statistics, analyses)

Performance of a contract (Article 6 (1) (b) GDPR)

10 years after the last purchase of our products or services

To provide general customer service and support (including follow-up surveys)

Legitimate interests in ensuring customer satisfaction and improving our products and services (Article 6 (1) (f) GDPR)

To gain customer insights and knowledge of how our products and services are used (e.g., by sending satisfaction surveys or market surveys)

To prevent fraud

Legitimate interests in protecting interests of the company (Article 6 (1) (f) GDPR)

To establish, defend or assert legal claims

Prospective Customers and their employees

First and last name, gender, address, phone number, email address, title, and place of work

To create business leads

Legitimate interests in promoting ROCKWOOL and selling our products and services (Article 6 (1) (f) GDPR)

5 years from obtained or your last interaction

For statistical purposes

Legitimate interests in measuring effectiveness of our activities (Article 6 (1) (f) GDPR)

To pursue business leads

Taking steps prior to entering into a contract (Article 6 (1) (b) GDPR)

Suppliers and their employees

First and last name, company phone number, company email address, title, and place of work

To carry out ordinary supplier relationship, i.e. administration of payments, general communication, management of day-to-day operations in accordance with legitimate and fair business practice (incl. planning, execution and management of the cooperation; performing credit ratings, statistics, analyses)

Performance of a contract (Article 6 (1) (b) GDPR) – if you are self-employed, legitimate interest in performing the contract concluded with your employer (Article 6 (1) (f) GDPR)

5 years from the end of the financial year to which the data relate if the data is considered accounting material. 

5 years from obtained for non-accounting materials if there was no activity with the supplier

To source suppliers

Legitimate interest in fulfilling business needs and conducting regular business activities (Article 6 (1) (f) GDPR)

Visitors to physical locations

First and last name, phone number, e-mail address, place of work, license plate, if applicable, date and time of your visit

To ensure the safety of our physical locations and to prevent and solve crime in our physical locations

Legitimate interest in ensuring safety on premises – to protect employees, visitors and property (Article 6 (1) (f) GDPR)

30 days from the registration

CCTV recordings (photos and videos)

Legitimate interest in ensuring safety on premises/physical locations and if necessary, protecting ROCKWOOL interests in criminal offence cases (Article 6 (1) (f) GDPR)

30 days from the day of the visit

Website visitors / app users

IP-address, MAC address, type of browser and devices, webpage that led you to our website or app, search terms entered in a search engine which led you to our website, browsing history, click-behaviour and use and navigation of websites and apps

To run marketing activities, especially to facilitate your use of the websites and apps; for service development, statistics, and analysis; to deliver personalised content and search

Legitimate interests in providing a website that works, marketing, development, and providing statistics, evaluating, promoting and selling our products and services, through our websites and apps as well as through social media providers and third party websites (Article 6 (1) (f) GDPR)

Personal data obtained through cookies, pixels, similar technologies, and social media tools are deleted as described in the cookie declaration

Receiver of email and/or SMS - direct marketing

First and last name, gender (salutation), job title, place of work, email address and/or phone number

To distribute marketing communication based on collected information and consent given

Legitimate interest in providing interested parties with direct marketing consent based on valid e-communication consent (Article 6 (1) (f) GDPR)

Until the marketing consent has been withdrawn. A copy of the marketing consent will be stored 2 years after withdrawal for evidentiary purposes

Users of contact forms

First and last name, email address, phone number, what your inquiry is about, date of your inquiry

To communicate with you to market, promote and sell ROCKWOOL products and services, as well as to provide support

If your inquiry concerns a (potential) formation of contract, the legal basis will be taking steps necessary to enter into an agreement or execute an existing one (Article 6 (1) (b) GDPR)

If your inquiry does not concern a contract, the legal basis will be our legitimate interest in handling your inquiry, communication with you, marketing, promoting, and developing our products and services (Article 6 (1) (f) GDPR)

2 years after obtained or from your last interaction if your personal data has not been used in connection with a purchase of our products or services

Account users

First and last name, e-mail address, username, digital footprints, password as well/and as your profile activity

To deliver our services on the/our websites or apps to you

Performance of a contract for the provision of electronic services (Article 6 (1) (b) GDPR)

Until closing of the account

To manage created user accounts; for statistical and analytical purposes

Legitimate interest in conducting statistics and analyses for the purpose of improving the user experience (Article 6 (1) (f) GDPR)

Until closing of the account

Visitors of social media profiles     

Information available on your profile, including your name, gender, civil status, workplace, interests, image, and your city; whether you “like” or have applied other reactions to our profile; comments you leave on our posts; content your shared with ROCKWOOL with intention of interacting;
that you have visited our profile; IP address

To improve our products and services, including our social media profiles and pages;
for statistical and analytical purposes;
to communicate with you if you engage with our content (comments, reviews, messages); to reshare content shared with us

* platform providers may process your personal data for their own purposes – please keep in mind this is outside of our control

Legitimate interests in being able to communicate with and direct marketing communication to you on our social media profiles, as well as our legitimate interest in improving our products and services (Article 6 (1) (f) GDPR)

Retention periods are set out by social media platform providers and can be found in their privacy policies:

Meta (Instagram, Facebook)

Google (Youtube)

LinkedIn

X (formerly Twitter)