Office & Event Coordinator

We are seeking an Office & Event Coordinator​ position based in our Poznań location to join the Office Management team.

Ready to help build a better future for generations to come? 

In an ever-changing, fast paced world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work relentlessly to enrich modern living through our innovative stone wool solutions.

Join us and make a difference! 

Your future team: 

As a part of the Office Management team you will support the organization on many different levels, you and your colleagues will play an important role in ensuring efficient operations. From giving support to customers and employees throughout our facilities to being part of contributing to the agenda for our senior managers, you make sure our business runs smoothly.

By acting with integrity and being professional, driven and self-sufficient, you will be successful with us. You can expect varied workdays filled with challenges, in an environment where the focus is on constant improvements.

What you will be doing:

• Manage the reception team through task delegation, supervision, and ensure high-quality guest service while maintaining professional office standards.
• Provide functional team leadership including operational meetings, workload distribution, escalation handling, and stakeholder management.
• Design and implement office policies, establish standards and procedures, measure performance, and drive continuous improvements.
• Ensure efficient office operations by organizing processes, managing equipment maintenance, and maintaining office supplies and equipment inventory.
• Develop and maintain archiving systems, manage document flow and storage, process invoices, and support HR administrative activities.
• Supervise the office budget, cooperate with suppliers, and negotiate contracts and costs.
• Coordinate business travel for employees and guests, manage meeting schedules, and organize internal and external meetings.
• Plan and execute internal and external events from concept to completion, including venue and catering selection, vendor management, and event supervision.
• Support company initiatives such as CSR and employer branding, manage internal communications, and collaborate with management on strategic objectives.
• Provide support to the Office Manager, GBS management, and management team, including project coordination and contractor oversight.

What you bring:

• University degree,
• Similar work experience in an administrative function,
• Experience in planning and executing events,
• Communication and interpersonal skills,
• Customer oriented approach,
• Pro-active and problem-solving attitude,
• Detailed oriented mindset,
• Very good command of Polish and English,
• Readiness to work 5 days a week from the office.

What we offer:  

By joining our team, you become a part of the people-centric work environment of a Danish company. We offer you a competitive salary, permanent contract after the probation period, development package, team building events, activity-based office in Poznan’s city center in the new prestigious office building – Nowy Rynek. The building is recognized as a building without barriers, which means that it is fully adapted to the needs of people with disabilities. 

Our compensation package on employment contracts includes:    

• An office-first approach
• Adaptable Hours: start your workday anytime between 7:00 AM and 9:00 AM
• Home office subsidy;
• Private Medical Care
• Multikafeteria MyBenefit 
• Wellbeing program 
• Extra Day Off for voluntary activities 

… and while in the office you can also use modern office space with beautiful view and high standard furniture, bicycle parking facilities & showers, chill-out rooms with PlayStation, football table, pool table, board games, subsidized canteen.

Interested?  

If you see yourself in this role, we kindly invite you to apply with CV written in English.

Who are we?  

At ROCKWOOL Group, we are committed to enriching the lives of everyone who experiences our products and services. We help our customers and communities tackle many of today’s biggest sustainability and development challenges, from energy consumption and noise pollution to fire resilience, water scarcity, and flooding. Our product range reflects the diversity of the world’s needs, while supporting our stakeholders in reducing their own carbon footprint.

Stone wool is a fully recyclable, versatile material that forms the basis of all our businesses. With more than 13,000 dedicated colleagues in around 40 countries and sales in more than 120, we are the world leader in stone wool products, from building insulation to acoustic ceilings, external cladding systems to horticultural solutions, engineered fibres for industrial use to insulation for the process industry, and marine & offshore.

Diverse and Inclusive Culture  

We want all our people to feel valued, respected, included and heard.  We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees.  

At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us.  In fact, we refer to our culture as “The ROCKWOOL Way”.  This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity and efficiency.